These meetings not only improve the relationships between specific colleagues, but also contribute to maintaining team cohesion. Managers of dispersed teams should make a conscious effort to check in regularly and connect with individual team members as well as the group as a whole. It’s always important for managers to keep in touch with their teams, but this is especially true when workers are spread across the country or globally. Before pressing the send button on an email or instant message, employees should consider the recipient’s time zone – are you accidentally sending a message to someone at 11:00 PM? Additionally, managers may need to tack an extra day or two onto deadlines for employees in different time zones those workers may not receive a request and be able to start working on a task until the next day. Time zone differences should be top of mind when sending messages and waiting for assignments to be completed, as well. This level of clarity should also be used when scheduling meetings. For example, a manager may ask their team member to complete a task by Friday at 9 AM EST / 8 AM CT. When it comes to delegating assignments, managers should always clearly communicate deadlines and explicitly state both their and the employee’s time zone to eliminate any confusion. If the new hire is in a different time zone than the manager, it’s critical for the manager to clearly lay out all applicable goals, expectations, and priorities. During onboarding, managers should confirm new hires’ working hours and understand exactly when they’ll be available. This communication should start right away. If a large portion of the company works in different regions, everyone should put their time zone and preferred working hours in their email signature as well as in their status on the business’ collaboration platform of choice (i.e. With employees working in multiple time zones, it’s crucial to discuss differing schedules openly and regularly. The following best practices will help SMB employers navigate these challenges and reap all the benefits of remote work. Without the right strategy in place, a dispersed workforce can result in reduced collaboration, employee burnout, increased compliance risk, and more. The benefits of remote work are clear but it doesn’t come without challenges.
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